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How to Choose a Good Paper Punch

Professional document finishing is one task that many businesses fail to prioritise. With so many offers landing in clients’ mail boxes, your documents must stand out to make a good impression. Professional finishing implies that the business has taken time to add value to what the client is seeing. Paper punching is one document finishing task many businesses ignore but which could make a good impression. It is surprising how many businesses fail to put together their papers in a professional manner.

With a good paper punching machine like the higher capacity GBC® Magnapunch 2.0, it is possible to make professional punching holes in a very short time. The Magnapunch 2.0 has evolutionary edge detection and LCD interface for real time error reporting which takes out the headache of manual paper punching. What features should look for in a paper punching machine?

Paper punch reach

The reach of the paper punch is how far from the edge it can punch holes. Some are short range meaning they can only punch close to the edge. Some are extended range that can punch up to 4 inches from the edge, and some are adjustable, meaning they can punch at whatever range is needed. The Magnapunch 2.0 is one of these adjustable types. Its intelligent edge detection system will adjust the reach needed automatically.


The strength of a paper punch determines how well it can punch through varying thicknesses of paper. Paper punches can be decorative meaning they are used to make holes for decorative purposes. Most are of a more practical purpose used in punching office papers for binding. The three-hole punch is the most common. Others are for making patterns for edging purposes, while others are good for nesting and layering making proportional circles or squares on the paper.


The functionality of a paper punch determines the ease with which it can be used. Handheld paper punches are the most common and can handle thin bundles of paper with minimum squeezing force. Flat design paper punches are meant to be laid on flat surfaces for better compression meaning they can make holes in thicker bundles.
High capacity paper punches like the Magnapunch 2.0 are designed to be laid on flat surfaces and make holes automatically with a simple push of a button. Unlike the traditional paper punch which needed a hand squeeze to make holes, more modern paper punches can work through high volumes of paper in a short time with minimal demands on the operator.